The starting point
Business challenge
Documents moved between employees and counterparties through separate files and communication channels. Editing, comments, approval status, revision history, and final versions were difficult to control consistently, while operational records lived in ERP.
Alexander’s role
Work and solution
Alexander designed a commercial document-management solution combining Odoo Documents with ONLYOFFICE. The architecture covered document upload, editing directly from ERP, collaborative work, comments, revision history, sequential approval, final approval, centralised storage, permissions, and links between documents and business records. He also evaluated the multi-client service architecture and commercial delivery model.
What changed
Project result
Operational records and their supporting documents could be managed in one controlled workspace with visible ownership, versions, comments, and approval stages.
Business effect
What the work made possible
Reduced time spent locating and reconciling document versions, lowered the risk of acting on outdated or unapproved files, improved auditability, and created a repeatable document-control model for complex international trade operations.